> For the complete documentation index, see [llms.txt](https://docs.daylite.app/help/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://docs.daylite.app/help/mac-fundamentals/calendars/types-of-calendars.md).

# Types of Calendars

There are three truths in the business world that are immutable.

* Meetings should always start on time.
* A "hard stop" should mean just that.
* Somebody will always forget how to mute their microphone.

Although we cannot help you with getting everyone to mute their mics during a Zoom call, Daylite Calendar does help you to be more efficient when it comes to time keeping and meetings.

### Types of Calendar Entries

There are specific attributes that are common to all calendar types:

* Title
* Date
* Segmentation (Category/Keyword)
* Single or repeating occurrence
* Set as Busy or Free

There are several different types of calendar entries that you can choose to create.

### **Create a Time Block Meeting**

When you create a Meeting you can:

* Reserve a period of time during a day in your calendar.
* Add Invitees.
* Define or reserve a location, such as a restaurant or meeting room.
* Book resources such as projectors. *(Mac only)*
* Set one or more reminders for a predetermined time prior to the meeting.

If this is a face-to-face meeting, then you might book an office room or perhaps a table at a restaurant. If it is a virtual meeting, then you can put the meeting link in the **location** field.

<figure><img src="/files/OAAvM14Ks25ecz0eF5JQ" alt=""><figcaption></figcaption></figure>

<figure><img src="/files/fwGZ81Hwf98TejXtyd36" alt=""><figcaption></figcaption></figure>

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<div align="left"><figure><img src="/files/Y7mRdnxgYcgwdGxREGLI" alt=""><figcaption></figcaption></figure></div>

### **Create a Time Block Appointment**

When you create an Appointment you can:

* Reserve a period of time in your calendar.
* Define a Category/Keyword.
* Set as Busy or Free.
* Single or repeating occurrence.
* Set one or more reminders/notifications prior to the appointment.

{% tabs %}
{% tab title="Mac" %}

<figure><img src="/files/QwEnJkBb4ToMQKSIwRJr" alt=""><figcaption></figcaption></figure>
{% endtab %}

{% tab title="iPhone & iPad" %}

<figure><img src="/files/4aqvRVhEN82ny3EdpjBA" alt=""><figcaption></figcaption></figure>
{% endtab %}
{% endtabs %}

### **Appointments vs. Meetings**

An **Appointment** is the same as a **Meeting** in that it blocks off a period of time in the calendar, but it differs slightly.

When you add an Appointment to your calendar, it should be an activity that you are scheduling with yourself rather than inviting other people to join you. This might be time that you set aside for doing research, writing a report, or working on a proposal. Additionally, you might schedule regular appointments to block out time for a two-hour weekly review on a Friday, or prepare a monthly sales report on the last Wednesday of each month.

{% hint style="info" icon="lightbulb" %}
**Did you know?** When creating Meetings or Appointments in Daylite, the default availability is set to **Busy**. This means that other meetings would not be booked for the same time. This becomes important if you are utilizing a meeting booking system with Daylite. The availability status can be easily changed to **Free**. This might be required if it is an internal meeting that can be cancelled or moved in favour of a more important client meeting for example.&#x20;
{% endhint %}

***

### **Create an All Day Event**

When you create an Event you can:

* Reserve a date in the Daylite calendar.
* Set one or more reminders/notifications for a predetermined time prior to the event.
* Define a Category/Keyword.
* Single or repeating occurrence.
* Set as Busy or Free.

An Event, or as it is sometimes called **"an all-day event,"** is an activity that differs from Meetings and Appointments because it does not have a start and end time, but rather lasts for 24 hours.

This type of event could include:

* A trade show
* A public holiday
* Dress-down or Half-Day Fridays

These events do not occupy a specific time in the day of your calendar; rather they appear as banners in the upper section of the calendar. You can decide whether you are Busy or Free for events. If it is a birthday or other life event, you might choose to still be available in your calendar; however, if it is a seminar, then you may wish to set the event as **Busy** so no other meetings are arranged at the same time.

{% hint style="info" icon="lightbulb" %}
**Tip:** Daylite events do not have a start time or an end time, so any **Reminders** should be set to trigger at a specified date and time prior to the Event.
{% endhint %}

{% tabs %}
{% tab title="Mac" %}

<figure><img src="/files/YLBl8akO7c0B4wpLH4aD" alt=""><figcaption></figcaption></figure>
{% endtab %}

{% tab title="iPhone & iPad" %}

<figure><img src="/files/p446zdfNSwBGvRagutTF" alt=""><figcaption></figcaption></figure>
{% endtab %}
{% endtabs %}


---

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