Types of Calendars

There are three truths in the business world that are immutable.

• Meetings should always start on time.

• A “hard stop” should mean just that.

• Somebody will always forget how to mute their microphone.

Although we cannot help you with getting everyone to mute their mics during a Zoom call, Daylite Calendar does help you to be more efficient when it comes to time keeping and meetings.

Types of Calendar Entries

There are specific attributes that are common to all Calendar Types:

• Title

• Date

• Segmentation (Category/keyword)

• Single or repeating occurrence

• Set as Busy or Free

There are several different types of Calendar entries that you can choose to create.

You Can Create a Time Blocked Meeting

When you create a Meeting you can:

• Add Invitees.

• Define or Reserve a location, such as a restaurant or meeting room.

• Reserve a period of time during a day in your Calendar.

• One or more Reminders can be set for a predetermined time prior to the meeting.

• If this is a face to face meeting then you might book an office room or perhaps a table at a restaurant. If it is a virtual meeting then you can put the meeting link in the location field.

You Can Create a Time Blocked Appointment

When you create a Appointment you can:

• Reserve a period of time in your Calendar.

• Define a Category/Keyword.

• Busy or Free.

• Single or repeating Occurrence.

• One or more Reminders/notifications can be set prior to the meeting.

Appointments vs. Meetings

An Appointment is the same as a Meeting in that it blocks off a period of time in the Calendar, but it differs slightly.

When you add an Appointment to your Calendar it should be an activity that you are scheduling with yourself rather than inviting other people to join you. This might be time that you set aside for doing research, writing a report or working on a proposal. Additionally you might schedule regular appointments to block out time for a 2 hour weekly review on a Friday, or prepare monthly sales report on the last Wednesday of each month.

Did you know?

When creating Meetings or Appointments in Daylite, the default availability is set to Busy. This means that other meetings would not be booked for the same time. This becomes important if you are utilizing a meeting booking system with Daylite. The availability status can be easily changed to Free. This might be required if it is an internal meeting that can be cancelled or moved in favour of a more important client meeting for example.

Creating an Event

When creating an Event you can:

• Reserve a period of time during a day in your Calendar.

• Reserve a date in the Calendar.

• One or more Reminders/notifications can be set for a predetermined time prior to the meeting.

• Define a Category/Keyword.

• Single or repeating Occurrence.

• Busy or Free.

An Event, or as it sometimes called “an all-day event” is an activity that differs from Meetings and Appointments because it does not have a start and end time, but rather lasts for 24 hours.

This type of event could include:

• A trade show

• A public holiday

• Dress-down or Half-Day Fridays

You can decide whether you are Busy or Free for these Events. If it is a birthday or other life Event you might choose to still be available in your Calendar, however if it is a seminar then you may wish to set the Event as Busy so no other meetings are arranged at the same time.

Pro Tip:

Daylite events do not have a start time or an end time, so any Reminders should be set to trigger at a specified date and time prior to the Event.