> For the complete documentation index, see [llms.txt](https://docs.daylite.app/help/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://docs.daylite.app/help/learn/build-relationships/organizing-meetings-with-external-invitees/sending-reminder-emails.md).

# Sending Reminder Emails

You can send up to *two* reminder emails to external invitees before a meeting. This helps ensure everyone remembers to attend and has the information they need.

Remember - Reminder emails are only sent to external invitees. Daylite users receive app notifications instead, which can be customized per user in the Notifications settings.

#### Reminder Options

When you save an appointment with external invitees, the Send Meeting Invitations prompt includes a **Reminder Emails** option at the bottom.

You can choose from three options:

* **None** – No reminder emails will be sent
* **Default** – Uses the company-wide default reminder times set in Settings
* **Custom** – Set specific reminder times for this appointment

When you select **Custom**, you can set specific reminder times for this appointment. Click the dropdown to choose a reminder time ranging from 5 minutes to 2 days before, and click the\
**+** **button** to add another reminder.

Daylite remembers your last used reminder option. The next time you create an appointment with external invitees, that same option will be selected by default.

Click **Don't Send** to not send invitations email or reminders to the meeting.

<figure><img src="https://93104246-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FLlEWglZXDeBB1GqbJlKq%2Fuploads%2FAcgf3USVfR8CcGowzACK%2FReminder%20External%20Invitees.png?alt=media&amp;token=5acfdd7d-f2ea-45ec-b234-90762e211d8d" alt=""><figcaption></figcaption></figure>

#### Viewing and Editing Reminder Times

After sending the invitation, the appointment detail card shows a **reminders** field displaying the reminder times you've set for external invitees.

You can edit the reminder times at any time by editing the appointment. (a) Click the **+** **button** to add another reminder, or (b) click an existing reminder time to change or remove it.

If a reminder time doesn't make sense for an appointment, it will be skipped. For example, if you create an appointment for 2 hours from now and set a reminder for "2 days before", that reminder will not be sent since the time has already passed.

#### Default Reminder Settings

You can set company-wide default reminder times that apply to all new appointments with external invitees.

To configure default reminder times:

1. Go to **Daylite > Settings > Meetings > Default Reminders**
2. Set your preferred default reminder times

<figure><img src="https://93104246-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FLlEWglZXDeBB1GqbJlKq%2Fuploads%2Fk7QcE4jHZm6DPLo9TqOO%2FSettingsCusomticeReminderTimes.png?alt=media&amp;token=c9963bc3-893e-4d21-b945-4a1cc8920970" alt=""><figcaption></figcaption></figure>

<figure><img src="https://93104246-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FLlEWglZXDeBB1GqbJlKq%2Fuploads%2FGBvm0d8JHiDAVjUpZksq%2FSendUpToTwoEmailReminders.png?alt=media&amp;token=10ae188c-1189-49e8-98d7-425e5dc6849f" alt=""><figcaption></figcaption></figure>

These defaults will be used whenever a user selects the **Default** option when sending meeting invitations. Default reminder settings are global to your Daylite database and can only be modified by admin users or users with permission to modify database preferences.


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