Sending Invitations

Sending Invitations

When you are done editing or creating the appointment, you are prompted to send the invitation email. You can customize this email before sending by editing the subject and message, choosing the language, whether to include the details field, and whether to show the list of invitees to everyone.

(a) If you do not wish to show the invitees, the email will include only the person organizing and the individual person who is receiving the email invitation;

(b) If you select ‘show invitees’, all invitees will be listed at the top.

(c) You may also choose not to send out invitations using the “Don’t Send” button, which you might do if you have already discussed when to meet by some other form of communication such as phone or messaging.

(d) Clicking the “Cancel” button will return you to editing or creating the appointment in case you want to make further adjustments before sending out invitations.

Invitation Email

The invitation email will look like this to the invitee. They can use their calendaring service or application to reply.

Sending Status

The status can be seen for each invitee in the appointment detail card, and will change from (a) “Sending Invitation” to (b) “Invitation Sent” once the email is sent.

If you choose “Don’t Send”, then the status will show as “No Invitation Sent”.

Resend Invitations

On occasion, you may need to resend a meeting invitation to a participant(s).

To resend an invitation to a single invitee, click on the status text to the right of the invitee token, and choose “Resend Invitation…”

If the invitee(s) have not been sent an invitation before, their option changes to “Send” invitation (rather than “Resend”)

To resend invitations to all invitees, click on the “invitees” label in the detail card, and choose “Resend Invitations…”